JOB TITLE: Development Coordinator
EMPLOYER: Advocates for Children
DEPARTMENT: Development
REPORTS TO: Vice President, Development
EFFECTIVE DATE: 02/12/2025
SUMMARY: This is a key fundraising position and an excellent opportunity for a person desiring a career in nonprofit fundraising, event planning and project management. Under the guidance of the Vice President, the Development Coordinator will support donor stewardship, maintain the donor data, and support event planning. The successful candidate will demonstrate a commitment to the mission and core values expressed by the organization. He/she will display excellent communication skills and build positive relationships on behalf of the organization.
DUTIES AND RESPONSIBILITIES:
SUPERVISORY RESPONSIBILITIES:
QUALIFICATIONS:
COMPETENCIES:
PHYSICAL DEMANDS AND WORK ENVIORNMENT:
EMPLOYER: Advocates for Children
DEPARTMENT: Development
REPORTS TO: Vice President, Development
EFFECTIVE DATE: 02/12/2025
SUMMARY: This is a key fundraising position and an excellent opportunity for a person desiring a career in nonprofit fundraising, event planning and project management. Under the guidance of the Vice President, the Development Coordinator will support donor stewardship, maintain the donor data, and support event planning. The successful candidate will demonstrate a commitment to the mission and core values expressed by the organization. He/she will display excellent communication skills and build positive relationships on behalf of the organization.
DUTIES AND RESPONSIBILITIES:
- Manage the Salesforce donor management system and processes. Ensure the accuracy of gift entries and donor contact information.
- Manage donor stewardship and prepare gift acknowledgement letters, weekly.
- Generate donor reports and giving statements.
- Manage USPS mass mailing of annual report, newsletters, event invitations; other.
- Assist with Marketing tasks such as designing invitations and flyers for events in Canva or other graphic design tools and using Constant Contact to schedule and manage mailing marketing materials.
- Support special event planning to include managing invoices and billing, following up with vendors, and assisting with event set up and clean up.
- Assist with community outreach, volunteer events, and manage in-kind donation drives for school supplies, holiday gifts, and toiletries.
- Support the Development Department with all aspects of the COA standards and participate in PQI.
- Demonstrates passion for the mission of Advocates for Children and a commitment to ensuring fairness and accessibility for all through active participation in related training and advocacy efforts.
- Assist with other projects and assignments as requested.
SUPERVISORY RESPONSIBILITIES:
- None
QUALIFICATIONS:
- At least two years professional administrative experience working with a nonprofit business, college/university, or other business setting.
- Excellent written and verbal communication and customer service skills are necessary for this position.
- Proficient user of online platforms: Microsoft Office Salesforce, Constant Contact, Classy, and Canva or other multimedia content generation platforms.
- Demonstrate Creativity.
- Maintain attention to details while managing multiple tasks.
- Ability to maintain confidentiality.
- Strong organization and time management skills.
COMPETENCIES:
- Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
- Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
- Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality
PHYSICAL DEMANDS AND WORK ENVIORNMENT:
- Occasionally required to stand
- Occasionally required to walk
- Frequently required to sit
- Continually required to utilize hand and finger dexterity
- Continually required to talk or hear
- Occasionally exposed to outside weather conditions
- While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
- The employee must occasionally lift and /or move more than 25 pounds / frequently lift and/or move up to 15pounds / continually lift and/or move up to 10 pounds
- Specific vision abilities required by this job include:
- Close vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus.
- Frequently required to drive a personal vehicle.
